Description

Job title:                     Community Trust Administration Project Coordinator

Location:                    Hyde Park, Gauteng

Type of Contract:     Full time (3 years Contract)

Uju Management Services has an employment opportunity of a Community Trust Administration Project Coordinator to support the effective operation of Community Trusts. In this role, the incumbent will perform administrative tasks, ensure proper governance, compliance, and communication between stakeholders while driving impactful community-focused initiatives.

Key Responsibilities

Governance and Compliance

• Ensure all trust activities align with governing documents, legal requirements, and statutory regulations.
• Facilitate and manage the registration process of documents with the Master of the High Court.
• Draft and circulate trustee resolutions and provide advice on fiduciary duties.
• Monitor regulatory filings, audits, and risk management activities, including trustee professional indemnity requirements.
• Maintain the composition of the Trust in compliance with the Trust Deed and BBBEE Codes.

Administrative Coordination

• Provide administrative support to the trustees in fulfilling their fiduciary duties.
• Organise trustee meetings, including agenda preparation, board pack distribution, and accurate minute-taking.
• Maintain comprehensive records of trust documents, agreements, and correspondence.
• Develop and manage an annual trustee planner with associated activities, including Annual General Meetings (AGMs).

Stakeholder and Community Engagement

• Act as the primary liaison for trustees, beneficiaries, and external service providers.
• Facilitate effective communication among stakeholders to ensure transparency and trust.
• Plan and coordinate community engagement activities, workshops, and information sessions to build awareness and support.

Project Management

• Track project progress, compile updates, and prepare impact reports for stakeholders.
• Manage project files, contracts, and proposals while maintaining secure databases.
• Support the preparation of presentations and reports on outcomes and milestones.

Minimum Qualifications and Competencies

• Diploma or bachelor’s degree in business administration, Finance, Community Development, or a related field.
• At least 2 to 4 years of experience in trust administration, community development, or project coordination roles.
• Familiarity with the operational context of Community Trusts.
• Proficiency in English and at least one additional African language (e.g., isiXhosa, isiZulu, Setswana, Sesotho, or Sepedi).
• Basic financial management and regulatory compliance knowledge (preferred).
• Strong networking and negotiation skills with community groups and stakeholders.
• Exceptional organisational, report-writing, and presentation abilities.
• A valid driver’s license with access to a vehicle.
• Flexibility to work evenings or weekends and travel to community sites as required.

Key Attributes

• Proactive, responsible, and a strong team player.
• Excellent diplomatic and interpersonal skills.
• Ability to influence and engage community groups in activities and projects.

Work Environment

• Primarily office-based, with occasional travel to community sites for meetings and events.
• Flexible arrangements for remote work and field engagements as and when necessary.

Suitable applicants are invited to send applications for the position by email to Human Resources at info@ujumanagementservices.com by no later than 22 December 2025. Should you not hear from us 30 days after the closing date, kindly consider your application as being unsuccessful.

Key Responsibilities

Governance and Compliance

• Ensure all trust activities align with governing documents, legal requirements, and statutory regulations.
• Facilitate and manage the registration process of documents with the Master of the High Court.
• Draft and circulate trustee resolutions and provide advice on fiduciary duties.
• Monitor regulatory filings, audits, and risk management activities, including trustee professional indemnity requirements.
• Maintain the composition of the Trust in compliance with the Trust Deed and BBBEE Codes.

Administrative Coordination

• Provide administrative support to the trustees in fulfilling their fiduciary duties.
• Organise trustee meetings, including agenda preparation, board pack distribution, and accurate minute-taking.
• Maintain comprehensive records of trust documents, agreements, and correspondence.
• Develop and manage an annual trustee planner with associated activities, including Annual General Meetings (AGMs).

Stakeholder and Community Engagement

• Act as the primary liaison for trustees, beneficiaries, and external service providers.
• Facilitate effective communication among stakeholders to ensure transparency and trust.
• Plan and coordinate community engagement activities, workshops, and information sessions to build awareness and support.

Project Management

• Track project progress, compile updates, and prepare impact reports for stakeholders.
• Manage project files, contracts, and proposals while maintaining secure databases.
• Support the preparation of presentations and reports on outcomes and milestones.

Minimum Qualifications and Competencies

• Diploma or bachelor’s degree in business administration, Finance, Community Development, or a related field.
• At least 2 to 4 years of experience in trust administration, community development, or project coordination roles.
• Familiarity with the operational context of Community Trusts.
• Proficiency in English and at least one additional African language (e.g., isiXhosa, isiZulu, Setswana, Sesotho, or Sepedi).
• Basic financial management and regulatory compliance knowledge (preferred).
• Strong networking and negotiation skills with community groups and stakeholders.
• Exceptional organisational, report-writing, and presentation abilities.
• A valid driver’s license with access to a vehicle.
• Flexibility to work evenings or weekends and travel to community sites as required.